Exhibitor
Exhibitor Guide
Exhibitor Guide
STEP 1
STEP 2
Complete the Application Form
STEP 3
STEP 4
STEP 5
Transfer the remaining 50% within the term based on the contract
Tax Administration
Application Period
General
Title
Application Period
BRAND ESSENCE
Article 1) TERMS OF REFERENCE
In these terms and conditions for exhibiting, the term ‘Exhibitor’ shall include all employees, partnership, firm or individual to whom space has been allocated for the purpose of exhibiting. The term ‘Organizer’ shall mean, ‘REED EXHIBITIONS’ and ‘EXPORUM’. The term ‘Exhibition’ shall mean "The 9th Vietnam Int'l Cafe Show (Cafe Show Vietnam 2024)".
Article 2) ALLOCATION OF EXHIBIT SPACE
The exhibition space will be allocated based on the order of application, the payment completion, and booth scale and exhibition categories. Such changes shall be at the discretion of the Organizer. The Exhibitor shall not claim for compensation as a consequence. The Organizer shall reserve the right to change the space allocated to the Exhibitor at any time prior to the commencement of the build-up of the exhibition should the circumstances require changes.
Article 3) APPLICATION AND PAYMENT PROCEDURES
The total payment should be completed no later than the second payment period. Upon payment, Exhibitors will be provided full range of participation services and benefits as outlined by the Organizer. However, the Exhibitor may receive a disadvantage regarding booth allocation and various services offered by the Organizer if the full participation fee is not paid.
Article 4) INSTALLATION AND REMOVAL
The installation and removal of the exhibits and booths must be completed by the date and time stipulated by the Organizer. Exhibitors shall indemnify the Organizer against any loss, which may be caused by delay or damage to the Exhibition Hall
Article 5) INSURANCE, SECURITY AND SAFETY
Exhibitors are required to subscribe to all risks in the insurance policy on all equipment and products during the Exhibition as well as during set-up and dismantling. The Organizer shall not be held responsible for any loss, theft, or damage to any articles belonging to the Exhibitor. Materials used in the stand and display construction must properly fireproof in accordance with the local fire and safety regulations. The Organizer shall reserve the right to limit any constructions or demonstrations that pose as potential safety hazards.
Article 6) COORDINATION OF EXHIBIT WITH ORGANIZER
Exhibitors shall provide descriptions of their exhibits before the construction of the exhibits and ensure that it is in compliance with regulations and restrictions on booth design and activity. Exhibitors shall also agree to provide the Organizer with the necessary information facilitating the overall promotion of the Cafe Show Vietnam Secretariat.
Article 7) USE OF EXHIBIT SPACE
Exhibitors are bound to exhibit the subscribed products and to present the stands with competent personnel during the open hours of the Exhibition. Activities of the Exhibitor shall be confined within limits of the Exhibitor's booth. The exhibit will be consistent with the theme of the Exhibition and the Organizer reserves the right to restrict exhibits, which may cause detraction from the general character of the Exhibition
Article 8) LIABILITY
It is mutually agreed that the Organizer shall not be liable to the Exhibitors for any damages made to and/or loss of the Exhibitor's property, or for injuries to persons under any circumstances.
Article 9) BREACH OF THE CONTRACT AND WITHDRAWALS BY EXHIBITORS
In the event that the Exhibitor refuses to use all or part of the spare allocated or the Exhibitor defaults on the payment, the Organizer shall reserve the right to terminate the contract forthwith. In addition, the stand charges shall not be refunded. If the Exhibitor withdraws from participation without the Organizer's approval, the payment made by the Exhibitor shall not be refunded.
Article 10) CANCELLATION & PENALTY ON THE REDUCTION OF TOTAL NUMBER OF BOOTHS
Once the application and contract has been submitted, the cancellation on space will require a written notification sent to the Organizer right after making the decision. The Exhibitor who decided to cancel participation or reduce the total number of booth will follow the penalty below:
PENALTY RATE:
* Cancellation within 2 months prior to the opening date: 50% of the total participation fee will be taken as the penalty.
* Cancellation within 4 weeks to 2 months prior to the opening date: 80% of the total participation fee for the cancelled booth.
* Cancellation within 4 weeks prior to the opening date: 100% of the total participation fee for the cancelled booth.
Article 11) SUPPLEMENTARY
When necessary, the Organizer shall have the right to issue supplementary regulations in addition to those in the EXHIBITION RULES & REGULATIONS. Those regulations and instructions shall be binding on the Exhibitors. The Exhibitor shall observe the SECC Rules and Regulations
Article 12) ARBITRATION OF DISPUTES
Any disputes, differences or questions arising hereafter between the Organizer and the Exhibitor concerning the true construction of these EXHIBITION RULES & 9 Page REGULATIONS or the rights and liabilities of the parties thereto shall be settled in accordance with the Commercial Arbitration Rules of the Vietnam Commercial Arbitration Board. The verdict of the above arbitration shall be final and binding upon both
BRAND ESSENCE
Participation Fee
※ 1 Booth = 3 x 3 =9 sqm
Shell Scheme Space
Premium Space
Special construct, Fascia board, information counter (1), chair (2), 100W spotlight (2), 5Amp power socket (1), basket (1), carpet
Discount Program
Additional Fee
※ For Raw Space Only
Management Fee
Deposit
The deposit will be refunded to you after the show
Buider entrance badge
110,000 VND/ person
※ This additional fee will fully charged by SECC, not organizer
BRAND ESSENCE
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